Learn everything about the E-Swathu Karnataka

If you have recently decided to purchase some property in the rural areas of Karnataka and want to know its details. With regards to the process of obtaining it, you should follow the guidance provided below to understand the E-Swathu in detail. 

Introduction to E-Swathu 

Due to the increasing number of property frauds and forgeries in rural areas of Karnataka, the government of Karnataka has to come up with an E-Swathu portal.  

E-Swathu is an online portal developed by the Karnataka Government in the year 2021 and managed by the Rural Development and Panchayat Raj Department to deal with all property frauds and forgeries to bring clarification regarding the details of property ownership and to register the changes in ownerships that may happen. 

The property owners in the rural regions of Karnataka are required to register their properties on  E-Swathu. The property owners can also download the E-Khata from the E-Swathu. 

What reports are available on the E-Swathu Portal?

The reports that can be downloaded from the E-Swathu Portal are:

• Report on the Number of Copies Issued
• Age Pendency Report
• Kaveri Report
• Mojini Report
• Sakala Report 

What are the features and importance of the E-Swathu?

We have discussed the realm of the development of this portal and the problems it aims to eradicate through the E-Swathu. Let’s learn about the features and the importance it brings to the rural citizens on the table:

Establishes Ownership: 

With the development of the E-Swathu, the ownership of the properties can be established.

Maintains Records: 

E-Swathu not only establishes the ownership of the properties but also maintains the records of the ownership. 

Maintains the Physical Attributes: 

As we all know the E-Swathu is an encyclopedia of the rural properties in Karnataka hence it maintains all the information related to the physical attributes of the properties. 

Sharing Information: 

Initially, one of the drawbacks or problems for which the E-Swathu was established was the sharing of the property records by the Karnataka Government to the other Gram Panchayats, Courts, and other town planning authorities. 

Details of the Property: 

E-Swathu incorporates all the information related to the property be it transfer of ownership, gift, court cases, inheritance, or acquisition of the property. 

Easy Translation: 

Though E-Swathu is originally in the Kannada language, it can also be translated into English, making it easier to use. 

Digital Signatures: 

All the forms available on the E-Swathu are digitally signed by the Panchayat Development Officer (PDO). The main catch here is that the documents are always digitally signed and do not contain any ink signatures. 

What are the important documents available on the E-Swathu?

Two important documents are available on the E-Swathu and these are as:

FORM 9

This FORM is used for the non-agricultural properties. Gram Panchayat develops it and the Karnataka Panchayat Raj is responsible for issuing this document following the Gram Panchayat Budgeting and Accounting Rules, 2006. 

Criteria for issuing the FORM 9 

The properties have to fulfil the below-mentioned criteria before Gram Panchayats issues this FORM. These criteria are as follows: 

• The property should have been legally converted to non-agricultural property by the concerned Revenue Department Office as defined and established under the Karnataka Land Revenue Act, 1964.
• The plans of the property should have obtained all the approvals and the sanctions under the Town and Country Planning Act. 
• The property should have been verified by the tehsildar and its location within the gramathana should be confirmed with the help of the sketch. 
• The property should have been issued to the beneficiaries of the various government housing schemes such as Ambedkar, Basava, and the Indira Awas Yojana. 

Documents required for FORM 9

The applicable list of documents is based on the different conditions as there is no straightjacket formula to provide the list of documents for FORM 9. However, the documents are based upon the applicable conditions such as:

• Gramathana: If the property falls under the Gramathana, a sketch of the property, which is surveyed and verified by the tehsildar, should be submitted.  
• Disputed Property: If the property is a converted property or is a disputed property then the ownership documents, documents related to the conversion issued by the Revenue Department, and the approval of the plans should be submitted. 
• Property under Housing Schemes: If the property is sanctioned under a government housing scheme such as Basava Basti. Ambedkar, or Indira Awas Yojana then the required document will be Hakku Patra and Sanction Order. 

These are the documents that are based on the different conditions. However, some additional documents are mandatorily required in every condition and these are as:

• Identity Proof
• Proof of Address, and 
• Photographs of the Applicants

FORM 11

This FORM is used for the non-agricultural properties. The Karnataka Panchayat Raj is responsible for issuing this document following the Gram Panchayat Budgeting and Accounting Rules, 2006. This Form is an extract from the register of Collection, Demand, and the Balance of the land and buildings. 

What are the uses of the FORM 9 & 11?

As we know these FORMS are one of the most crucial and essential FORMS so let’s understand their importance and uses in more detail:

Collection of the Property Taxes:

Both FORMS are required at the time of collecting the property taxes. 

Payment of the Property Tax:

Both FORMS are required at the time of making the payment of the property taxes. 

Registration of the Property:

These FORMS are required at the time of the property registrations, especially the non-agricultural properties. 

Sale of the Property:

These FORMS are required if the owner decides to sell off the property in Gram Panchayat regions. 

What is the significance of E-Swathu in FORM 9 and 11?

Both these FORMS enjoy a unique certification number and with the help of this unique number, any person can verify the genuineness of the document because every document is printed on a secured stationery with a unique hologram on it. Also, each page consists of a unique page number in the right-hand side corner. 

Creating an account on E-Swathu

E-Swathu is the portal where a normal user or property owner cannot register themselves on the E-Swathu. Instead, it has been only designed to be used by authorised government officials and authorities who create FORM 9 and 11 and they can only register themselves on the portal. 

Registering an account on E-Swathu

The applicant to register on the E-Swathu portal is required to follow the below-mentioned procedure. 

Visiting the E-Swathu Website:

The first step in this process is to visit the E-Swathu website. 

Select Create Account:

The applicant is required to select the Create Account tab and then mention all the relevant details such as the mobile number, name, address, email ID, and the OTP. A Password is also required to be set by the applicant and then clicking on the Save Details option. 

Verifying the Digitally Signed Documents

Visiting the E-Swathu Website:

The first step in this process is to visit the E-Swathu website. 

Verify:

The next step in the process is to click on the Verify and then the Verify documents tab.

Entering Document Number:

The next step in the process is to enter the document number or the certificate number and as soon as the details are entered, the result will be displayed on the screens. 

Creating FORM 9 and 11 on E-Swathu

As we have already made it clear these FORMS can only be generated by authorised government officials. These FORMS can be created by following the below-mentioned steps by these authorised government representatives:

Visiting the E-Swathu Website:

The first step in this process is to visit the E-Swathu website. 

Login to the Portal:

The second step in the process is to log in to the portal using the biometric details.

Selecting the Service:

The next step in the process is to select from the left-hand side menu “addition of the new property details”. 

Filing Information:

After filling in all the required information, click on the Ulisu Asthi and then click on save. The owner shall also be required to be selected and all the necessary details are also required to be filled for the same. 

Uploading Documents:

All the essential documents as per the conditions of the applicant, are required to be uploaded along with all the information such as rights, dimensions, rights, liabilities, survey number, etc. 

Registration Details:

In the next step, after uploading all the documents the registration details and the electricity details are required to be uploaded and then clicking on the Save button. The FORMS 9 and 11 are created. To proceed further, click on the registration number then Karyadarshiya Anumodanege Sallisu and then click on forward. 

Verification:

After the creation of the FORMS, the forms will be sent to the Gram Panchayat and it will be verified by the secretary. Lastly, the FORMS will be sent to the Panchayat Development Officer. 

Checking the Property Status on the Kaveri Portal 

The property owner is required to follow simple steps to check its status on the Kaveri Portal: 

Visiting the E-Swathu Website:

The first step in this process is to visit the E-Swathu website. 

Selecting the Report:

Then click on the Reports button

Select Kaveri Portal:

From the drop-down menu select the option- Kaveri Portal.

Choose the Property Details:

A long list of the property details will be displaced you are required to choose the information related to the property that you have. 

Clicking on Request ID:

The last step in the procedure is to select the Request ID tab to get the information of the Seller. 

Calculation of Property Tax on E-Swathu

Visiting the E-Swathu Website:

The first step in this process is to visit the E-Swathu website. 

Verify:

The next step in the process is to click on Verify and then Property Tax Calculation. 

Enter Property Details:

All the details of the property such as the Property ID, and the property tax year are required to be entered into and then click on submit. All the due amount of the property taxes will be displayed. 

The Process of Checking if the property can be registered on E-Swathu 

Visiting the E-Swathu Website:

The first step in this process is to visit the E-Swathu website. 

Verify:

The next step in the process is to click on Verify and then click on whether this property can be registered. 

Enter Property Details:

All the details of the property such as the Property ID and then click on Submit. Now you can see the results whether your property can be registered or not.

Searching Property on the E-Swathu 

Visiting the E-Swathu Website:

The first step in this process is to visit the E-Swathu website. 

Search your Property:

Open the home page and then click on the Search your property option. 

Enter Property Details:

All the details of the property such as the Property ID, FORM 9/11B, District, Village, Block, or Gram Panchayat. Click on Submit and the details of the property will be displayed.

E-Swathu Application 

The E-Swathu application is available on the Play Store though it is not an official application by the Karnataka government. This application is known as E-Swathu Bhoomi Land Records- RTC Pahani. With the help of this application, the user can view FORMS 9 and 11 along with the verification of the documents. The interface of the application is almost similar to the official website. 

Contact Information of E-Swathu 

For Contact, the user can contact the authorities on:

Email: esathuhelpdesk@gmail.com

Phone number: 080-22032754

Conclusion

E-Swathu is the online portal that has been designed to provide all the information related to rural properties in the Karnataka state. With the help of this portal, the fraud related to the property has been minimised and transparency can be achieved. 

Frequently Asked Questions 

Q1. How to verify E-Swathu Online?

Ans1. For verifying the E-Swathu some steps are required to be followed such as logging in to the portal, clicking on verify to verify if the property can be registered adding the property ID, and submitting. 

Q2. Are E-Swathu and E-Khata the same?

Ans2. Yes, both are the same for keeping the accounts of the property taxes on the property 

Q3. What is the password to open E-Swathu?

Ans3. The password to open the E-Swathu is the password to open the property document. 

Q4. What is property ID in E-Swathu?

Ans4. The password provided with the E-Swathu document is the property ID. 

Q5. What is 9 and 11A Khata?

Ans5. These documents are required to collect the property taxes on the property by the Gram Panchayats. 

Q6. What is the cost of E-Swathu?

Ans6. A nominal fee of Rs. 100 will be the cost of E-Swathu. 

Q7. What is E-Swathu Form 11B?

Ans7. This is the Form used by the Karnataka Government to issue the Gram Panchayat  records of the property 

Q8. What is the time limit for E-Swathu?

Ans8. The time limit provided to every Gram Panchayat and Sakala Service to issue Form 9 is 45 days. 

Q9. What is the difference between 11A and 11B Khata?

Ans9. The value of the Khata 11B properties is lower than the Khata 11A properties. 

Q10. Is E-Swathu mandatory?

Ans10. Yes, it is mandatory to have the E-Swathu in rural areas of Karnataka.