How to Obtain a Property ID in Haryana: A Step-by-Step Guide

A property ID is a number assigned to the properties in order to help the government keep records as well as the taxation purposes. Various states have been opting for this method in order to have a better system in property management.

Haryana is one of the states that have been using this system. This blog focuses on getting a Property ID in Haryana, the process related to it, and the tips to consider.

Introduction to Property ID

What is a Property ID?

It is a number assigned to a property, which can be a parcel of land or a building. It is a unique 15-digit number used for identification and record-keeping. It aids in managing and tracking the property in all forms. It also helps in making the information related to the property accessible. It is generally provided by the municipal authorities of the state. 

It is considered important for administration and taxation purposes. The different types of property ID are tax ID, utility ID, and plot or parcel number. It has various components like jurisdiction code, assessment number, lot, block, and section number.

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Importance and Benefits of Property ID

• Property ID acts as a unique identifier for each property, ensuring that each piece of real estate has a distinct and traceable identity. This unique identifier helps to maintain clear records of ownership and property details, thereby reducing confusion and discrepancies in property-related matters.
• A Property ID can be crucial evidence in legal disputes. It helps to clearly identify the property in question.
• A Property ID simplifies property management by providing a systematic way to organise and track property details.
• With a Property ID, tracking a property’s history and details becomes straightforward. Owners and managers can access information about past transactions. 
• Property ID reduces the risk of fraudulent transactions by ensuring that only the rightful owner can transfer or modify property records. It can also significantly impact property valuation by providing a clear and organised record of the property’s characteristics and history.

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Common Scenarios Where Obtaining a Property ID is Essential

• Property Tax Payment
• Property Transactions
• Legal Documentation
• Utility Services
• Loan Applications
• Government Schemes
• Municipal Services
• Dispute Resolution
• Property Insurance
• Property Valuation and Assessment

Introduction to the ULB Haryana Portal 

ULB stands for Haryana Urban Local Bodies. The ULB Haryana portal is a dedicated online platform designed to simplify the process of obtaining a Property ID. It allows property owners to complete the entire registration process from the comfort of their homes.

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Key Features and Benefits of Using the Online Portal

• It is a user-friendly interface. It provides easy navigation and clear instructions for users.
• It is a secure and confidential portal. It ensures the safety of personal and property-related information.
• It provides real-time tracking and allows users to track the status of their applications.
• It is a convenient portal as it eliminates the need for multiple visits to government offices.

Need an overview before diving into the steps? See our Comprehensive Guide to Property ID in Haryana.

How to obtain a new Property ID Online – Step-by-Step Process

Step 1: Login

The first step is to visit the site https://ulbharyana.gov.in/ Next, enter your mobile number and then click on login. An OTP will be generated using the mobile number entered. The OTP has to be entered, which is a 6- 6-digit number. After entering the OTP, one has to click on verify OTP and Submit.

Step 2: Search Property

The property which has been registered under your name will appear on the screen. On the screen, there will be various options like search property, download NDC, RE- Print Challan, etc. In order to search Property ID one can use District, Municipality, Colony, Property ID, Owner Name, or Mobile Number. One should click on the search option after entering the available details. In the next window, the list of all the properties with all their details will be displayed.

Step 3: Creating A New Property ID

If one is unable to find a Property ID or doesn’t have one, they can create a new one; for that, one has to click the button at the bottom, “Please Click Here,” which will be at the right corner of the page. One would be required to read all the terms and conditions and then agree to them by clicking on the button to proceed.

Step 4: Identifying the Property

The page will be directed to a new page where one will be required to fill in the details to generate a new Property ID. It would be started by selecting the name of the district, municipality, and colony where the property has been located. The map, along with the colony boundary of the selected locality will appear ahead. After this, one would have to identify and locate the property on the map, then put the pointer on the property and mark it, and then the last click on next to proceed.

Step 5: Filing out Details

In the next step, select the ownership type of the property. The owner’s details are to be entered. If there is more than one owner, there is an option to add an owner. The property and construction details are to be entered after this. If there is more than one floor, one can click the add more button and then add the details.

Further, one must upload the documents required to support the application. For easy upload, the documents must be in the format of PDF, JPEG, or PNG.

Next, one has to select the option of a new PID request or a new PID request under the Tatkaal Scheme. If you select a new PID request, the request will be worked on in 10 days without any fee charge. In the case of Tatkaal, the request will be worked on within 2 days with a fee of Rs. 5000.

After this, one has to read the declaration carefully, agree to all the terms, and then click on the submit request button in either of the cases.

Step 6: Application Status

Once all these steps have been completed, the form is submitted, and an OTP will be generated on the mobile number. This will generate an application number, which helps to track the application’s status.

One can check the status of the property ID by going to My Property or the payment tab. For that, one has to enter details like the application number and mobile number, and then the property list will appear on the screen.

One can also check the status of the application by going to the home screen and entering the application ID and then clicking on check status, the status of the application will appear on the page.

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Requirements for Online Registration

List of Information Needed for Registration

• Personal details of the property owner (name, age, gender, Aadhar number).
• Property details (address, type, area, construction details).
• Contact information (email, phone number).

Technical Requirements

• Internet Access: A stable internet connection is required.
• Browser Compatibility: Use updated versions of browsers like Google Chrome, Firefox, or Safari.
• Document Scanning: A scanner or a smartphone with a scanning app to digitise documents.

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Tips for a Smooth Online Registration

Common Pitfalls and How to Avoid Them

• Incomplete Information: Ensure all mandatory fields are filled accurately.
• Document Quality: Upload clear and legible copies of documents to avoid rejection.
• Browser Issues: Use a compatible browser to avoid technical glitches.

Best Practices for Ensuring a Successful Registration

• Double-Check Entries: Verify all information before submitting the application.
• Prepare Documents in Advance: Have all required documents ready in the specified format.
• Follow Instructions: Adhere to the guidelines provided on the portal for each step.

Necessary Documents and Tips for Property ID

Documents required for Property ID in Haryana

1. Proof of Ownership:

• Sale deed
• Gift deed
• Will
• Partition deed
• Lease deed (if applicable)

2. Identity Proof of the Owner:

• Aadhaar card
• PAN card
• Voter ID
• Passport
• Driving license

3. Address Proof:

• Aadhaar card
• Utility bill (electricity, water, gas)
• Passport
• Rent agreement (if applicable)

4. Property Tax Receipts (if applicable):

• Previous property tax payment receipts

5. Encumbrance Certificate (if required):

• A document certifying that the property is free from legal dues or mortgages

6. Approved Building Plan (if applicable):

• Approved layout plan from the municipal or local authority

7. NOC from Society (if applicable):

• No Objection Certificate from the housing society (for apartments or cooperative societies)

Tips for Obtaining a Property ID

• Ensure all information provided in the application form is accurate and matches the supporting documents. Errors or discrepancies can delay the process.
• Submit all necessary documents according to the checklist. Missing documents can lead to rejection or a delay in processing your application.
• Carry the original documents for verification purposes when submitting the application. The authorities might need to compare them with the photocopies.
• Follow up regularly with the Tehsil office to track the status of your application. This will help you address any issues promptly.
• To stay informed of the latest guidelines and procedures, check the Haryana government’s official website or consult the tehsil office.
• If you find the process complex, consider seeking assistance from a legal advisor or property consultant who is familiar with local regulations and procedures.
• Make multiple copies of all submitted documents and keep them for your records. This ensures you have backup in case of any loss or dispute.
• Start the application process early to account for any unforeseen delays or additional requirements from the authorities.
• Be aware of the applicable fees for processing the Property ID application and ensure timely payment to avoid any delays.
• Provide accurate and up-to-date contact details in your application so the authorities can reach you if needed. 

Conclusion

Property ID is a number that has been assigned to a property, which can be a parcel of land or a building. It is a unique 15-digit number used for identification and record-keeping and aids in managing and tracking the property in all forms.

The online portal has made obtaining a Property ID a little simpler. Everything is just a click away; one can apply for the Property ID in the comfort of one’s own home. However, one should consider a few things when trying to obtain the property ID.

Frequently Asked Questions

Q1. What is a Property ID?

Ans1. It is a number that has been assigned to a property, which can be a parcel of land or a building. It is a unique number used for identification. It aids in managing the property in all forms as well as in tracking the property. It also helps in making the information related to the property accessible.

Q2. How does a Property ID help in legal disputes?

Ans2. In legal disputes, a Property ID can be a crucial piece of evidence. It helps to clearly identify the property in question, ensuring that there is no ambiguity about the subject of the dispute. During transactions, having a Property ID ensures that the correct property is being transferred, preventing fraud and errors in the buying and selling process.

Q3. What is ULB Haryana?

Ans3.  The ULB Haryana portal is a dedicated online platform designed to simplify the process of obtaining a Property ID. It allows property owners to complete the entire registration process from the comfort of their homes.

Q4. What are the benefits of an online portal for obtaining a Property ID?

Ans4. Registering for a property ID through an online portal has a user-friendly interface, is secure and confidential, and is somewhat convenient.

Q5. Is Property ID compulsory in Haryana?

Ans5. Yes, it is compulsory to get a Property ID in Haryana.

Q6. What is Lal Dora Property in Haryana?

Ans6. For the state of Haryana, the concept of Lal Dora is about the land used for purposes other than agriculture. This land is not given exemption from the building by-laws and zoning regulations.

Q7. What are the documents required for Property ID in Haryana?

Ans7. The necessary documents for Property ID in Haryana include proof of ownership (sale deed, gift deed, will, etc.), identity and address proofs (Aadhaar card, PAN card, utility bill), and additional documents like property tax receipts, encumbrance certificate, and NOC.

Q8.  How does Property ID help with security and fraud prevention?
Ans8. There would be no case of a property having two Property IDs, nor would two properties have a single Property ID. Thus, it ensures the authentication of the Property ID and confirms the owner of the property. It also helps in preventing any form of fraud with the properties.

Q9. How does Property ID help in preventing fraudulent activities?

Ans9. Property ID plays a vital role in preventing property fraud by providing a secure and verifiable record of ownership. It reduces the risk of fraudulent transactions by ensuring that only the rightful owner can transfer or modify property records.

Q10. How to check your application status for Property ID?

Ans10. To check the status of your Property ID application in Haryana, visit the official website of the Haryana Urban Local Bodies and enter your mobile number to see the status of the application of Property ID.