Understanding KCI Paper Transfers for Dog Owners in India

Introduction

Why Transfer Ownership of Your Dog’s KCI Papers?

Transferring ownership of Kennel Club of India (KCI) papers is essential for dog owners when selling or gifting a registered dog. This ensures that the new owner’s name is recorded on official documents, maintaining the dog’s pedigree and official lineage. Completing this process offers the new owner benefits like participation in dog shows, KCI events and access to breeding records, making it crucial for responsible dog ownership.

What Documents Are Needed for KCI Transfer?

The transfer process requires the original KCI Registration Certificate, a completed Transfer of Ownership form and applicable fees. Preparing these documents in advance can be efficient and make the process clearer. The form in question collects very important details about the old and new owners and therefore it is imperative that the information is filled in correctly in order to avert any hold ups.

Important Steps for Effective Transfer of Ownership 

Although the process may look overwhelming, breaking it down to this approach makes it easy to execute. Starting with forms filling and documents collection, attaching them and mailing out with appropriate fees, each section is important in ensuring smooth transition.

Acquiring the Transfer of Ownership Application for KCI Registration

Where to Get the KCI Transfer Form

In pursuance of transferring KCI ownership, the first step is to obtain the ‘Application for Transfer of a Registered Dog’ form. This form is available with ease on the official Kennel Club of India (KCI) website. It can be downloaded and printed any day to ensure that all details are provided before the start of the transfer.

Significant Information on the Transfer Form

The transfer form aims to record the relevant information about the dog, the present owner and the new owner. You will be required to provide information such as breed, registration number and the registered name of the dog. Names and addresses of both the present and new owners should be filled in with your utmost care. Providing correct information helps in eliminating any delays in processing.

Signatures and Approval

Validation of the form requires signed approval from both the former and present owners. These signature endorsements are meant to corroborate the consent to transfer ownership and assist KCI in verifying the said change. With the signing off of the form, its content is good to go as part of the package which you will forward to KCI for action.

Filling Out the KCI Transfer Form Correctly

Essential Highlights to Bear In Mind

KCI Transfer of Ownership form should be decorated with the necessary details. Breeds of dogs, KCI registered number and KCI registered name should be included without anything being left out. Remember to confirm these details as even the smallest error can cause the process to be slow.

Supplying Correct Owner Details

The form consists of the name and address of both the present owner and the new owner. Fill in only active and current addresses of both owners. Correct addresses and contact details enable KCI to make any changes in its records quickly and hence communication is enhanced in the whole process.

Impotence of Double Check

No matter how sure you are, you need to check your entries at least once.

Check all entries when submitting the form and do that carefully. All names, addresses and registration numbers should be confirmed to be correct. It will not take much time to reconfirm this information, however it will definitely help to avoid time losses and problems at the stage of transfer of ownership.

Gathering Necessary Papers

The original KCI Registration Certificate

The original KCI Registration Certificate is required in order to facilitate the ownership transfer. This document specifically proves the registration of the dog with the KCI and is an essential document of the process. Ensure that you have it with you before moving ahead.

Completed Transfer Form

Ensure that the Transfer of Ownership form is fully completed and signed by both the current and new owners. This form acts as the official transfer request and must be included with your submission.

Proof of Payment

Depending on the timing of the transfer, you’ll need a Demand Draft (DD) for the applicable transfer fee, payable to the Kennel Club of India. Also, don’t forget to add the required postage fee. If you aren’t already subscribed to the Indian Kennel Gazette, an additional DD for the subscription fee may be needed.

Double-Check Before Mailing

Once all documents are gathered, double-check everything to avoid missing details. Missing paperwork or incorrect details can delay the transfer, so confirming all elements are correct can help ensure a smooth process.

Determining the Required Fees for KCI Transfer

Standard Transfer Fees

The Kennel Club of India has a structured fee system based on the dog’s age at the time of transfer.In case there is an ownership transfer within the first year of the dog’s date of birth, a fee will be charged at ₹500. 

However, for ownership transfers request after the first year, the fee will increase to ₹1,000. This difference helps maintain that early transfers are a little less expensive for the new owners.

Other Fees for Mailing

KCI also charges an extra Rs. 90 for mail. This amount should be included with the transfer fee in a single Demand Draft (DD) payable to the Kennel Club of India. Including this fee ensures that the updated documents are sent directly to the new owner’s address.

Subscription to Indian Kennel Gazette (If Required)

If you aren’t already subscribed to the Indian Kennel Gazette, a subscription is mandatory for new owners. The annual fee is ₹1,200 and it must be paid via a separate DD made out to the Indian Kennel Gazette. Subscribing to this magazine also keeps owners informed about events, news and regulations in the dog breeding and registration community.

Preparing the Demand Drafts

Double-check that all fees are calculated correctly and covered by the appropriate Demand Drafts. Ensuring these payments are accurate helps prevent delays and confirms that all requirements for the transfer are met.

Setting Up the Payment for KCI Transfer

Create a Demand Draft for Transfer and Postage Fees

For the KCI transfer, payments must be made via a Demand Draft (DD) addressed to “The Kennel Club of India” and payable in Chennai. Ensure the amount covers both the transfer fee and ₹90 for postage. This DD should be included with your application documents.

Separate Demand Draft for Indian Kennel Gazette Subscription

If you aren’t already a subscriber to the Indian Kennel Gazette, you’ll need a separate DD for the subscription fee of ₹1,200. This payment should be made out to “Indian Kennel Gazette” and is also payable in Chennai. Subscribing to the Gazette is required for new dog owners who want to stay updated on KCI-related news and events.

Double-Check Payment Details

Before sending your application, verify all amounts and ensure that the DDs are made out to the correct recipients. This step helps prevent processing delays and ensures a smoother transfer process.

Online Procedure for Transfer of Ownership

1. Download the Transfer Form

Click here to download the Transfer of Ownership form.

2. Fill Up the Transfer Form

Complete the form with the required details. Ensure that all necessary fields are filled accurately.

3. Obtain Signatures

The form must be signed in the prescribed columns. Ensure that the relevant signatures are obtained as per the guidelines provided.

4. Send the Transfer Form

Once completed, send the filled transfer form along with the original KCI Registration Certificate to us.

5. Pay the Transfer Fee

The fee for the transfer of ownership is Rs. 118/-. You can make the payment via Demand Draft in favour of the ‘Kennel Club of India’, payable at Chennai.

6. Additional Fee for Registered Post

If you require the certificate to be sent to you by registered post, an additional fee of Rs. 30/- is required. Please include this amount along with the transfer fee.

7. Subscription to ‘Indian Kennel Gazette’ (If applicable)

If you are not already a subscriber to the Indian Kennel Gazette, it is mandatory to subscribe.

• Download the subscription form.
• Subscription fee is Rs. 600/- for one year or Rs. 1000/- for two years.
• Payment must be made via Demand Draft in favor of the ‘Indian Kennel Gazette’, payable at Chennai.

8. Send All Documents and Payment

Please send the completed transfer form, the original KCI Registration Certificate, the applicable fees (for transfer and subscription, if applicable) and the Demand Draft to us.

9. Processing 

Within reasonable time after the above documents as well as the payments have been received, we shall carry out the transfer of ownership and subscription.

Sending Your KCI Transfer Application Package

Assemble All Required Documents

Once you’ve completed the Transfer of Ownership form, attach the original KCI Registration Certificate, all necessary Demand Drafts (DDs) for fees and subscriptions and any other required documents. Double-check that every item is included to avoid delays or missing information.

Addressing and Packaging the Documents

Carefully place all documents in a secure envelope, as you’ll be mailing this package to the KCI office. Address it to:

The Administrative Manager

The Kennel Club of India

(Old No. 89), New No. 28, AA Block, 1st Street, Anna Nagar

Chennai – 600 040

Make sure the address is clear and correct to avoid misdelivery.

Confirm Proper Postage and Tracking

For peace of mind, consider using a reliable postal or courier service that provides tracking options. This way, you can keep track of the package’s journey to the KCI office. Proper tracking ensures you’re aware of its delivery status and provides extra assurance for important documents.

Waiting for Your KCI Transfer Confirmation

How Long to Expect for Processing

After mailing your application, it may take a few weeks for the Kennel Club of India (KCI) to process your transfer request. Processing times can vary based on their current workload, so patience is key.

Receiving Your Updated Registration Certificate

Once approved, KCI will send the updated registration certificate to the new owner’s address.This document will bear the name of the new owner officially establishing that the change of ownership has been completed. KCI may reach out to you for further clarifications in regards to your application if there are any problems or issues with filling out the required information. Therefore, be on the lookout for any correspondences from them.

Following Up If Required

In the event that there is an unpredicted hindrance, it is advisable to contact KCI interfacing the progress of your application. It is beneficial to have the tracking details and other reference numbers ready to facilitate the follow up process.

Other Suggestions for Making the KCI Transfer a Success

Complete and Accurate Information Must Be Provided

Including accurate information in your paperwork can cut down on delays in processing. Once you are satisfied with what is shown in all the KCI forms, be sure to review each and every entry to ensure that there are no mistakes or omissions before forwarding your application to KCI.

Keep Copies of All Documents and Receipts

Retain copies of your KCI registration certificate, completed forms and payment receipts for your records. These copies can serve as a reference and provide backup if needed later.

Contact KCI for Any Queries

If you have questions about the process or need an update, you can contact the Kennel Club of India directly at 044-26213661 or 044-26214035. Having a direct line of communication can clarify any concerns and keep you informed on your application status.

Frequently Asked Questions: Transferring Kennel Club of India (KCI) Papers

Q1. What is the process to transfer KCI ownership papers?

Ans1. To transfer KCI ownership, obtain the Transfer of Ownership form from the KCI website, complete it with accurate details, gather necessary documents, pay the applicable fees via Demand Draft and mail the package to the KCI office in Chennai.

Q2. Where can I find the KCI Transfer of Ownership form?

Ans2. The Transfer of Ownership form is available for download on the official Kennel Club of India website.

Q3. What documents are required for transferring KCI ownership?

Ans3. You’ll need the original KCI Registration Certificate, a completed Transfer of Ownership form signed by both current and new owners and Demand Drafts for the transfer fee and postage charges.

Q4. How much is the KCI ownership transfer fee?

Ans4. As of April 1, 2024, the transfer fee is ₹500 if the transfer occurs within 12 months of the dog’s birth and ₹1,000 if after 12 months. An additional ₹90 is required for postage.

Q5. Is a subscription to the Indian Kennel Gazette mandatory for KCI transfers?

Ans5. Yes, subscribing to the Indian Kennel Gazette is mandatory for processing ownership transfers. The annual subscription fee is ₹1,200.

Q6. How should I make the payment for the KCI transfer process?

Ans6. Payments should be made via Demand Drafts payable to “The Kennel Club of India” for transfer and postage fees and to “Indian Kennel Gazette” for the subscription fee, both payable at Chennai.

Q7. What is the mailing address for submitting KCI transfer documents?

Ans7. Send your application package to:

The Administrative Manager

The Kennel Club of India

(Old No. 89), New No. 28, AA Block, 1st Street, Anna Nagar

Chennai – 600 040

Q8. How long does it take to process the KCI ownership transfer?

Ans8. Processing times can vary, but it typically takes a few weeks. For updates, you can contact KCI at 044-26213661 or 044-26214035.

Q9. Can I track the status of my KCI transfer application?

Ans9. While KCI doesn’t offer an online tracking system, you can reach out to their office via phone for status updates.

Q10. What should I do if there’s a delay in receiving the updated KCI certificate?

Ans10. If there’s an unexpected delay, contact KCI directly to inquire about your application’s status and ensure all documents were received and processed correctly.