How to Change Owner Name in Municipal Corporation of Gurugram (MCG) Records

Changing the owner’s name in the Municipal Corporation of Gurugram (MCG) records is an important step for property owners. This process ensures that the property records are up-to-date and reflect the correct ownership details.

Whether you have purchased a new property, inherited it, or have undergone any other transfer of ownership, updating the MCG records is crucial. In this blog, we will guide you through the steps to change the owner name in MCG records.

What is the Municipal Corporation of Gurugram (MCG)?

MCG Records refer to the official property records maintained by the Municipal Corporation of Gurugram (MCG). These records include important information about properties within the municipality’s jurisdiction, such as ownership details, property tax assessments, and any changes or updates related to property ownership.

MCG Records Serve Several Key Purposes

1. Legal Recognition: 

They legally recognise property ownership and any ownership transfers.

2. Property Tax Assessment: 

They are used for assessing and levying property taxes on the rightful owner.

3. Title Verification: 

They help in verifying the title of a property, ensuring that the ownership details are clear and undisputed.

4. Public Record: 

They serve as a public record, which can be accessed for various legal and administrative purposes.

What is the Municipal Corporation of Gurugram (MCG)?

Updating the owner name in MCG records is essential for several reasons:

• Legal Compliance: 

Ensures the property is legally recognised under the new owner’s name.

• Accurate Taxation: 

Prevents discrepancies in property tax assessments and bills.

• Clear Title: 

Helps maintain a clear and undisputed title to the property.

• Smooth Transactions: 

Facilitates future property transactions, such as sales or mortgages.

What is the Municipal Corporation of Gurugram (MCG)

• Legal Recognition: 

Ensures the property is officially recognised under the new owner’s name, establishing clear legal ownership.

• Accurate Property Taxation: 

Updates the records to ensure property taxes are correctly assessed and billed to the current owner, preventing any disputes or inaccuracies in tax payments.

• Smooth Property Transactions: 

Ensures that the property records reflect the correct ownership to facilitate future property transactions, such as sales, transfers, or mortgages.

• Avoidance of Legal Issues: 

Reduces the risk of legal complications or disputes arising from discrepancies in property ownership records.

• Clear Title: 

Maintains a clear and undisputed title to the property, which is crucial for legal and financial transactions.

• Access to Services: 

Ensures that utility services (such as water and electricity) are correctly billed and managed under the new owner’s name, avoiding any service interruptions or billing issues.

• Official Documentation: 

Provides updated official documentation reflecting the new ownership, which is necessary for various administrative and legal purposes.

• Compliance with Regulations: 

Ensures compliance with local regulations and municipal requirements regarding property ownership and record-keeping.

What are the Eligibility Requirements for a Property Mutation Application?

The following are typical eligibility requirements for a property mutation application.

• Change of Ownership: 

The applicant must be the new owner or authorised agent.

• Documented Transaction: 

Paperwork is necessary for the transfer of legal property.

• Tax Compliance: 

Tax compliance is the timely payment or arrangement of property taxes.

• Completeness of Paperwork: 

Accurately submit all necessary paperwork.

• Legal Capacity: 

Both legal age and capacity must be met.

• No Problems with the Document: 

The document must be legally sound and error-free.

• Fee Payment: 

You must pay any fees that are specified.

• Local Control: 

The local government has control over property.

Who Can Apply for Property Mutation? 

Generally, the following people or organisations are eligible to file for a property mutation.

• Buyer of Property: 

The person or organisation buying the property may request a mutation to amend the ownership documents.

• Property Seller: 

To document the property transfer to the new owner, the seller may submit an application for mutation.

• Property Inheritor: 

Following inheritance, heirs or beneficiaries of a dead property owner may request an amendment to ownership records.

• Gift Recipient: 

The person who receives a gift of a property may request a mutation.

• Legal Representative: 

When the property owner cannot act on their behalf, a legal representative, such as a guardian or attorney, may apply.

• The Executor of a Will: 

To carry out the property owner’s intentions as specified in the will, the executor of a will may seek mutation.

• Trustee: 

When circumstances

Steps to Change Owner Name in MCG Records

1. Gather Required Documents

Before initiating the name change process, you must gather the necessary documents. These typically include:

• Application Form: The official application form for a name change is available from the MCG office or website.
• Proof of Ownership: Documents such as the sale deed, gift deed, will, or any other document proving the transfer of ownership.
• Identification Proof: The new owner’s government-issued ID (e.g., Aadhaar card, PAN card, passport).
• NOC from Society: No Objection Certificate (NOC) from the housing society, if applicable.
• Tax Receipts: Latest property tax payment receipts.

2. Fill Out the Application Form

Obtain the application form from the MCG office or download it from their official website. Fill in the required details accurately, including:

• Property details (address, property ID, etc.)
• Previous owner’s name
• New owner’s name
• Contact information

3. Attach Supporting Documents

Attach the gathered documents to the filled-out application form. Ensure that all copies are self-attested and that originals are available for verification if required.

4. Submit the Application

Submit the completed application form and supporting documents to the MCG office. You may need to visit the specific department handling property records and taxation.

5. Pay the Processing Fee

There might be a processing fee for changing the owner’s name in the MCG records. Pay the required fee at the designated counter or through the available online payment options.

6. Verification and Inspection

After submitting your application, MCG officials will verify the documents and may conduct a physical inspection of the property. Ensure that you are available for any queries or inspections during this period.

7. Issuance of Updated Records

Once the verification and inspection are complete, the MCG will update the records with the new owner’s name. You will receive a confirmation or an updated property document reflecting the change.

8. Collect the Updated Document

Visit the MCG office to collect the updated property document or check if it is available for download from the MCG website. Ensure that all details are correct and retain this document for future reference.

Documents required to Change Owner Name in MCG Records

Application Form: 

The official application form for a name change, which can be obtained from the MCG office or downloaded from their official website.

Proof of Ownership: 

Documents proving the transfer of ownership, such as:

• Sale Deed
• Gift Deed
• Will or Succession Certificate (in case of inheritance)
• Partition Deed (if applicable)

Identity Proof of New Owner: 

Any government-issued identification document of the new owner, such as:

• Aadhaar Card
• PAN Card
• Passport
• Voter ID

Address Proof of New Owner: 

Any document providing the address of the new owner, such as:

• Utility Bill (electricity, water, etc.)
• Aadhaar Card
• Passport

No Objection Certificate (NOC): 

If applicable, an NOC from the housing society or any other relevant authority.

Latest Property Tax Receipts: 

Receipts showing that property taxes have been paid.

Affidavit:

An affidavit stating the change of ownership and declaring the correctness of the submitted documents.

Encumbrance Certificate: 

A document showing the property is free from any monetary or legal liabilities (optional, but may be required sometimes).

Mutation Deed: 

A deed executed to change the name in the property records (if applicable).

Photographs: 

Passport-sized photographs of the new owner.

How long does the Name Change process take?

The length of time it takes to process a name change in property tax records varies based on the municipality and the complexity of the application. The procedure usually takes 15 days to several weeks. Because of streamlined digital verification processes, undetectable applications might be handled more quickly than offline techniques.

Tips for a Smooth Process

• Double-check documents: 

Ensure all documents are complete and accurate to avoid delays.

• Stay Informed: 

Keep track of the application status by regularly contacting the MCG office or checking their website.

• Seek Assistance: 

If you find the process complicated, consider seeking help from a legal expert or property consultant.

Frequently Asked Questions on How to Change Owner Name in MCG Records

Q1. How do I change the owner name in MCG records?
Ans1. To change the owner name in MCG records, gather necessary documents, fill out the application form, attach supporting documents, submit the application, pay the processing fee, undergo verification and inspection, and collect the updated property document.

Q2. What documents are required to change the owner name in MCG records?
Ans2. Required documents include the application form, proof of ownership (such as sale deed or gift deed), identification proof, address proof, NOC from the society, latest property tax receipts, and an affidavit.

Q3. Why is it important to update the owner name in MCG records?
Ans3. Updating the owner name ensures legal recognition, accurate property taxation, smooth property transactions, avoidance of legal issues, clear title, access to services, and compliance with local regulations.

Q4. Who is eligible to apply for a name change in MCG records?
Ans4. Eligible applicants include property buyers, sellers, inheritors, gift recipients, legal representatives, executors of wills, and trustees.

Q5. What is the role of the Municipal Corporation of Gurugram (MCG) in property records?
Ans5. The MCG maintains official property records, including ownership details, property tax assessments, and changes in ownership, serving as a legal, public, and administrative record.

Q6. How long does it take to change the owner name in MCG records?
Ans6. The process usually takes 15 days to several weeks, depending on the municipality and the completeness of the application. Digital verification processes can expedite the timeline.

Q7. What is the application fee for changing the owner name in MCG records?
Ans7. The processing fee varies and should be paid at the designated counter or through available online payment options when submitting the application.

Q8. What steps should I follow to change the owner name in MCG records?
Ans8. Steps include gathering documents, filling out the application form, attaching documents, submitting the application, paying the fee, undergoing verification, and collecting the updated document.

Q9. What benefits does updating the owner name in MCG records provide?
Ans9. Benefits include legal recognition, accurate property taxation, smooth transactions, avoidance of legal issues, clear title, correct utility billing, updated official documentation, and regulatory compliance.

Q10. Can a legal representative apply for a name change in MCG records?
Ans10. Yes, a legal representative, such as a guardian or attorney, can apply on behalf of the property owner if they cannot act.