Documentation required for the Khata Transfer Certificates

If you are planning to obtain a Khata Transfer Certificate and struggling with the required documents then you are at the right place. You are supposed to be calm and clear about the documents needed for obtaining the Khata Transfer Certificates. 

Introduction to Khata Transfer 

As the name implies Khata Transfer is a process that enables the property owner to transfer the Khata of the property in their name when the property is changing hands. However, the Khata may be registered for the very first time when the property is being purchased for the first time. 

Khata is simply the statement of the taxes of the property which helps in understanding the status of the payment of the taxes on the property in a better way and to give an exact figure as to what is pending and completed. 

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Importance of Khata Transfer Certificate 

A Khata Transfer Certificate is the face of the property because while the property is being sold not only for the first time but also when it is reselling therefore a lot of importance is attached to a Khata Transfer Certificate and these are as:

• Recognition: With the help of a Khata Certificate it is easier to establish that the owner/holder of the Khata Certificate is the true owner of the property. 

• Status of the Property Taxes: With the help of the Khata Certificates it becomes easier to understand the status of the property taxes whether the taxes on the property are paid or pending. 

• Resale of Property: The resale value of the properties whose Khata’s are up-to-date has a higher resale value. 

• Property Taxes: The status of the property taxes must be updated to re-sale the properties. 

These are the perks of having a Khata Transfer Certificate which allows the property owner to enjoy their property to the fullest. 

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What is the process for a Khata Certificate?

There are two kinds of Khata Certificates by which an applicant can obtain a Khata Certificate. These are as:

Online Certificate 

• The first step in the Online Process is visiting the Sakala Portal to obtain the Khata Certificate and obtain the application form to get the Khata Transfer Certificate.

• The application form is required to be filled out by filing the Aadhar Card number,  the measurements of the property, the mobile number, and the email address of the property is required to be filled. 

• After applying for a property acknowledgement number is generated to track the status of the application. 

• The assessment of the property will be carried out by the BBMP authorities to check if the property described in the application matches its actual status. 

• The applicant is required to pay the Khata registration fee equivalent to 2% of the purchase value of the property. 
• Along with this, the applicant is required to pay the pending property taxes on the property, and with this, the process of Khata registration is completed and the applicant will receive its Khata Transfer Certificate. 

Offline Process

• In the office process of the Khata Transfer, the applicant is required to obtain the Khata Transfer form from the office of the BBMP by paying Rs. 10 and submit it after filling it to the office of the BBMP. 

• After applying for a property acknowledgment number is generated to track the status of the application. 

• The assessment of the property will be carried out by the BBMP authorities to check if the property described in the application matches its actual status. 

• The applicant is required to pay the Khata registration fee equivalent to 2% of the purchase value of the property. 

• Along with this, the applicant is required to pay the pending property taxes on the property, and with this, the process of Khata registration is completed and the applicant may obtain the Khata Transfer Certificate from the office of the BBMP. 

This is how the process of the Khata Transfer Certificate works and the applicants are required to follow the above-mentioned steps to obtain their respective Khata Transfer Certificates either in the online or offline mode. 

What are the documents for Khatha Services?

There is a list of documents that are required to be kept handy by the applicants while applying for a specific type of Khata Services. The Khata Services are further divided into 4 categories and based upon these four categories the documents are bifurcated. These are as:

For Khata Transfer 

For completing the Khata Transfer the documents that are required by the applicant to keep depends upon the mode of the transferring the property. The different modes of property transfer and the respective documents are as follows:

• Sale: Sale is one of the main modes of transferring the ownership of the property from one person to another and for a Sale Deed the documents required are a Sale Deed, payment of tax receipt for the current year, and an Encumbrance Certificate from the date of the Sale Deed to the Current Date when the property is being sold. 

• Inheritance with a Will: Inheritance is a condition where the property is transferred to the legal heirs of a deceased with the help of a Will and the documents required for the transfer with the help of a Will are Previous Title Deeds, or the Possession Certificate issued by the government bodies, payment of the current tax receipt, a copy of the Will, an original death certificate of the Khata Owner, Encumbrance Certificate from the date of the Sale Deed, or possession certificate to the current date and the notarized family tree. 

• Inheritance without a Will: When the property is being transferred amongst the legal heirs without a valid Will and the required documents for registering the Khata Transfer while transferring the property without a Will are an original death certificate of the Khata Owner, Encumbrance Certificate from the date of the Sale Deed, or possession certificate to the current date, Previous Title Deeds or the Possession Certificate issued by the government bodies, payment of the current tax receipt, a copy of the Partition Deed, and the notarized family tree.

• Gift: Gift is a condition in which the owner of the property gifts their property to their legal heir with the help of a Gift Deed and the required documents are Previous Title Deeds or the Possession Certificate issued by the government bodies, payment of the current tax receipt, a copy of the Gift Deed, Encumbrance Certificate from the date of the Sale Deed, or possession certificate to the current date.

• Partition: Partition is a condition in which the property is being parted amongst the legal heirs of the property owner and the required documents are Previous Title Deeds or the Possession Certificate issued by the government bodies, payment of the current tax receipt, a copy of the Partition/Release Deed, Encumbrance Certificate from the date of the Sale Deed, or possession certificate to the current date.

• Court Decree: If the property is being transferred through a decree of the court the documents that will be required are payment of the current tax receipt, a copy of the Court Order/Decree, Previous Title Deeds, or the Possession Certificate issued by the government bodies, Encumbrance Certificate from the date of the Sale Deed to the current date.

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For Khata Registration

• Revenue Pocket: While transferring the Khata register the documents that are required are the Previous Title Deed, Current Title Deed, copy of the land conversion, the conversion sketch, RTC (Current), Encumbrance Certificate (up to the month of the application), and the self-attached sketch depicting the location and, measurements of the property. 

• Gramathana: While transferring the Khata register with Gramathana the documents that are required are the Previous Title Deed, Encumbrance Certificate (up to the month of the application), House listing document or Form 9 issued by the Local Authority, Survey sketch provided by the Tahsildar/ Revenue Department, payment of Tax Receipt (from the Local Authority) and the self-attached sketch depicting the location and, measurements of the property. 

• BDA/KHB or other Government Development authority allotted: While transferring the Khata register a copy of the Allotment Letter, Lease cum Sale Deed/ Sale Deed, Possession Certificate issued by the Government authority, and Encumbrance Certificate (up to the month of the application).

• BDA Approved Layout: For BDA Approved Layout a copy of the Current Title Register, Previous Title Register, released order from BDA, Approved Layout Plan, self-attached sketch depicting the location and, measurements of the property, and Encumbrance Certificate (up to the month of the application).

• BDA Reconveyed Area: A BDA Reconveyed Area is a copy of the Title Deed/Reconveyed Title Deed, a self-attached sketch depicting the location and, measurements of the property, an Encumbrance Certificate (up to the month of the application), and receipt of the improvement charges (paid). 

For Khata Bifurcation

• Sale: Sale Deed The documents required for Khata Bifurcation are a Sale Deed, payment of tax receipt for the current year, an Encumbrance Certificate from the date of the Sale Deed to the Current Date when the property is being sold, and the self-attached sketch depicting the location and, measurements of the property.

• Inheritance with a Will: Inheritance is a condition where the property is transferred to the legal heirs of a deceased with the help of a Will and the documents required for the Khata Bifurcation with the help of a Will are Previous Title Deeds, or the Possession Certificate issued by the government bodies, payment of the current tax receipt, a copy of the Will, an original death certificate of the Khata Owner, Encumbrance Certificate from the date of the Sale Deed, or possession certificate to the current date, the notarized family tree and a self-attached sketch depicting the bifurcation area details. 

• Gift: Gift is a condition in which the owner of the property gifts their property to their legal heir with the help of a Gift Deed and the required documents are Previous Title Deeds or the Possession Certificate issued by the government bodies, payment of the current tax receipt, a copy of the Gift Deed, Encumbrance Certificate from the date of the Sale Deed, or possession certificate to the current date, the notarized family tree and a self-attached sketch depicting the bifurcation area details.

• Partition: Partition is a condition in which the property is being parted amongst the legal heirs of the property owner and the required documents are Previous Title Deeds or the Possession Certificate issued by the government bodies, payment of the current tax receipt, a copy of the Partition/Release Deed, Encumbrance Certificate from the date of the Sale Deed, or possession certificate to the current date and a self-attached sketch depicting the bifurcation area details.

• Court Decree: If the property is being transferred through a decree of the court the documents that will be required are payment of the current tax receipt, a copy of the Court Order/Decree, Previous Title Deeds, or the Possession Certificate issued by the government bodies, Encumbrance Certificate from the date of the Sale Deed to the current date and self-attached sketch depicting the bifurcation area details.

For Khata Amalgamation 

• Sale: Sale Deed The documents required for Khata Bifurcation are a Sale Deed, payment of tax receipt for the current year, an Encumbrance Certificate from the date of the Sale Deed to the Current Date when the property is being sold, and the self-attached sketch depicting the amalgamated properties with proper measurements. 

• Amalgamation Deed: The required documents for an Amalgamation Deed are Previous Title Deeds, payment of the current tax receipt, a copy of the Amalgamation Deed, an Encumbrance Certificate from the date of the Sale Deed, or possession certificate to the current date, and a self-attached sketch depicting the amalgamated properties with proper measurements. 

• Amalgamation Deed (in case of BDA Allotment): The required documents for an Amalgamation Deed (in case of BDA Allotment) are Lease cum Sale Deed/Sale Deed, payment of the current tax receipt, a copy of the Amalgamation Deed, an Encumbrance Certificate (upto the month of the application), NOC from a BDA if property from vacant land, and a self-attached sketch depicting the amalgamated properties with proper measurements. 

Conclusion 

The applicant is required to choose the correct mode of their property whether they are an amalgamation, bifurcating, transferring, or registering the Khata. After identifying the mode of property transfer the applicant may easily choose the list of the documents that will be required. 

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Frequently Asked Questions

Q1. What documents are required for Khata Transfer?

Ans1. The documents required for Khata Transfer are the Sale Deed, Encumbrance Certificate, Payment of the latest Tax Receipt, death certificate in the case of a Will, etc. 

Q2. Is Family Tree required for Khata Transfer?

Ans2 Yes, a Family Tree is required for a Khata Transfer. 

Q3. What is the difference between a Khata Transfer and a Khata Registration?

Ans3. A Khata Transfer cannot be completed without a valid Sale Deed while the Khata Registration can be completed without a Sale Deed. 

Q4. What is the cost of Khata in Bangalore?

Ans4. The applicant is required to pay Rs. 25 for A Khata Certificate and Rs. 100 for A Khata Extract. 

Q5. Can I sell a property without Khata?

Ans5. No, you cannot sell a property without obtaining a Khata.